Making gym management easier

Sprout is a SaaS platform for gyms and fitness studios — memberships, class schedules, family accounts, and billing in one place.

QikBuild engagement

• Built the backend platform powering staff and family portals
• Stripe Connect per-location billing with automated recurring charges

Two portals, one platform

• Organization portal — staff manage programs, classes, enrollments, and attendance
• Family portal — parents browse sessions, add students to cart, sign policies, and pay online
• Superadmin — platform-level org and location provisioning

Class operations

• Programs and recurring class schedules with auto-generated sessions
• Capacity, age, and gender rules; waitlists, trial requests, and student transfers between classes
• Attendance per session; cancellations with optional makeup token issuance
• Embed widget for a public, filterable class catalog

Enrollment and billing

• Admin enrollment with quoting — proration, registration fees, discounts, and promo codes
• Parent self-enrollment: shopping cart → policy signatures → Stripe Checkout
• Payment models: recurring billing and payment plans (deposit + remainder on a charge date)
• Family credit balance, refunds, and in-gym store sales
• Daily automated billing for active enrollments

Compliance and communications

• Versioned policies with digital signatures — unsigned policies block checkout
• Email (SendGrid) and SMS (Twilio), with inbound reply tracking on family records
• Staff notification inbox for new enrollments, waitlists, transfers, and cancellation requests

Reporting

• Enrollment and drop reports, accounts receivable, makeup usage, incomplete attendance
• Store revenue, subcategory revenue, sales tax, and deposit slip exports

Integrations

Stripe Connect, SendGrid, Twilio.