Transfer International is a Slovak temporary employment agency placing workers, often third-country nationals, with client companies. It handles recruitment, compliance checks, documents, and payroll administration.
The work continues after a candidate accepts an offer. The agency needs to connect that person to a client, a workplace, documents, payments and the branch responsible for them. ZAP 2.0 brings these records and operational steps into a replacement for the legacy ZAP systems.
The workflow behind the platform
A candidate can register or receive an identity-verification invitation. Staff then manage the person’s status and employment assignment, including the client, branch, work location and salary. Contract changes have their own addendum and termination workflows. Documents, allowances, deductions and absence records remain part of the administration around that person.
This is why the scope extends beyond a recruitment pipeline. Recruiters need to see progress, back-office staff need complete records, and branch managers need reporting and appropriate access.
What we built
- Built ZAP 2.0 — a replacement for legacy ZAP systems
- Backend for recruiters, back-office staff, and limited candidate self-service
Candidate registration and status
- Types: employee, contractor, and mediated placement
- Statuses: candidate → active → inactive
- Sumsub KYC invite and public self-registration
- Re-registration flows and field-level audit trail on key records
Enrollment and client management
- Employment assignments: client, job classification (ISCO), work location, salary, recruiter, and branch
- Contract extensions via addendum workflow; terminations with reason and method
- Client registry with Finstat auto-fill, contacts, work patterns, and creditworthiness checks
- Lodging assignment with check-in/out dates and surcharge tracking
Compliance and documents
- Work permits, visa process steps, medical checks, and foreign disease exam tracking
- DOCX template generation → PDF conversion → Eversign e-signing
- Slovak government XML e-forms: VPM, IK vznik/skončenie (EU and SPTK variants)
- Bulk document uploads
Payroll administration
- Advances and payments — manual entry, prepayment approval, and automated weekly meal allowance
- Recurring wage deductions applied on the first of each month
- Absence tracking with type, dates, and supporting documents
- Public prepayment request flow with candidate matching and staff approval
Recruiter operations
- Personal and branch-scoped KPI dashboards: goal fulfillment, active staff, fluctuation, storno, pipeline, and time-to-start
- 15+ exportable XLSX reports; daily enrollment/termination and weekly change reports emailed on schedule
- Bulk SMS and email with first-name personalization
- Multi-branch access, MFA, and permission groups
Integrations
Sumsub, Eversign, SendGrid, EuroSMS, Finstat, CloudConvert, Recru (candidate import).
Delivered capabilities
ZAP 2.0 combines candidate and client records, employment assignments, document workflows and payroll administration. Scheduled reports and branch dashboards make the same operational records available for oversight. Permission groups, multi-branch access and MFA support the different responsibilities of the people using the system.
The document workflow is a useful example of the depth involved: a DOCX template becomes a PDF, which is then passed into the e-signing process. The result is a connected sequence of operations, rather than a document stored in an unrelated folder.
What to take into a similar project
For a replacement of a business-critical system, map the relationships before drawing the screens. In staffing, a person, an employer, an assignment and a branch are separate records. Treating them as one spreadsheet row makes changes and history harder to manage.
Use real operational scenarios when defining acceptance: a candidate returning to the agency, a contract extension, a change of assignment or a payment request needing approval. These scenarios reveal which records, permissions and documents the first release must cover.
See our approach to recruitment software, document workflows and legacy-system modernization.
